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NAI’s Orientation Course in Record Management concludes in Bhopal

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By Pervez Bari

Bhopal: The 107th five days Orientation Course in Record Management for Departmental Record Officers, (DROs), concluded here the other day wherein a dozen Record Officers of Union and State Governments drawn from all over the state participated.

The specialized faculty members from the National Archives of India, New Delhi delivered very informative lectures on e-Records Management, AIMS (Archival information Management System), Software developed by National Archives and Microfilming of Records and their preservation. These lectures were the special attraction and enthralled the Records Officers. The Orientation Course was organized by the Regional Office of the National Archives of India, (NAI) here.

The inaugural address of the Orientation Course was delivered by Dr. M. A. Haque, Deputy Director in the National Archives of India, New Delhi. Dr. Haque expressed his views as to why Record Management is essential in Central Govt. Offices. Later, he delivered lectures on Public Records Act, 1993, Public Record Rules, 1997, Right to Information Act, 2005 and explained the duties of Records Officers and the responsibility of National Archives under the provisions of the Act.

This Orientation Course concluded on 31st August in a ceremonial manner. The chief guest Dr. Suresh Mishra, a noted Historian and author of many history books, shared his views about the use of records in writing history books. He said records maintained systematically not only help academicians and research scholars but common person also benefits from it.

To substantiate his point, Dr. Mishra quoted a number of examples wherein people at large when in distress were relieved of their agony due to an existing very old government order which had been forgotten even by the authorities. He recalled that once government granted loan to farmers in Jhabua district of Madhya Pradesh to increase their yield but due to some extraneous reasons the yield did not increase and the farmers suffered a loss. The loan, thus, turned out to be a bad debt and had to be waived off due to a very old government order which had become obscure. The Government Order was dug out from the archives by someone, which rescued the farmers, he added.

This Correspondent, who was guest of honour on the occasion, while delivering his address emphasized that proper care should be taken to ensure that even oral orders given by senior officers are brought into writing.

Archivist V.K. Juneja, the Officer In-charge, welcomed the guests and thanked the participants for their enthusiasm and zeal shown by them during last five days. T. Husain, Assistant Director in the National Archives of India, New Delhi, who presented floral bouquets to the guest and emphasized on the role that has to be played by Records Officers after their return to their respective offices in the field of Record Management. In the end Archivist Muzaffar-e-Islam proposed a vote of thanks. 

[Pervez Bari is a senior Journalist based at Bhopal, Madhya Pradesh. He is associated with IndianMuslimObserver.com as Bureau Chief (Madhya Pradesh). He can be contacted at pervezbari@eth.net]
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